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Document number:
QA-P003-EN
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02
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Date:
2017-01-30
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Last edited by:
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Approved by:
Board
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Code of conduct for ethical trading
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At Hallstrom Bikes, we promote decent working and environmental standards in our supply chains. We cooperate closely with our suppliers and business partners in pursuit of this aim. Accordingly, we have prepared this code of conduct to illustrate what we expect of our suppliers and business partners. The code of conduct covers human rights, workers’ rights, the environment and corruption.
The code of conduct describes what we expect of our suppliers and business partners, but see also the section Requirements relating to own practice.
Our suppliers should supply goods and services that are produced
in compliance with the code of conduct. Moreover, the suppliers
should communicate the code of conduct to their sub-suppliers, and
monitor implementation.
A supplier should be able to document compliance with the code of
conduct at the request of Hallstrom Bikes. Such documentation may
take the form of self-declaration, follow-up meetings, and/or
inspections of the working conditions at production sites. The
supplier should name and provide contact information for any
sub-supplier that Hallstrom Bikes wishes to inspect.
In the event of a breach of the code of conduct, Hallstrom Bikes
and the supplier will jointly prepare a plan for remedying the
breach. Remediation should take place within a reasonable period
of time, but some of the more challenging goals may need to be
worked towards over an extended period of time. The contract will
only be terminated if the supplier remains unwilling to remedy the
breach following repeated enquiries.
When new suppliers are selected, emphasis will be given to social
and environmental standards.
Hallstrom Bikes will persistently work to improve our policy and
practice in order to assist our suppliers to comply with our code
of conduct for ethical trading.
Neither Hallstrom Bikes nor any of its employees shall ever offer or accept illegal or unlawful monetary gifts or other forms of remuneration in order to secure business-related or private benefit, or benefit for customers, agents or suppliers. See the section on corruption in QA-P005 Procedure for ethical trade (internal link, Norwegian language).
Hallstrom Bikes and our suppliers shall avoid partners that
operate in countries subject to trade embargo by the United
Nations and/or Norwegian authorities.
IEH’s Ethical Trade Principles are founded on key UN and
International Labour Organization conventions and documents.
National laws shall be respected, and where the provisions of law
and IEH’s ethical trade principles address the same subject, the
most stringent shall apply.
Ref.: ILO Conventions nos. 29 and 105
1.1. There shall be no forced, bonded or involuntary prison labour.
1.2. Workers shall not be required to lodge deposits or identity
papers with their employer and shall be free to leave their
employer after reasonable notice.
Ref.: ILO Conventions nos. 87, 98, 135 and 154
2.1. Workers, without distinction, shall have the right to join
or form trade unions of their own choosing and to bargain
collectively. The employer shall not interfere with, obstruct, the
formation of unions or collective bargaining.
2.2. Workers' representatives shall not be discriminated and shall have access to carry out their representative functions in the workplace.
2.3. Where the right to freedom of association and/or collective bargaining is restricted under law, the employer shall facilitate, and not hinder, the development of alternative forms of independent and free workers representation and negotiations.
Ref.: UN Convention on the Rights of the Child, ILO Conventions Nos. 138, 182 and 79, and ILO Recommendation No. 146
3.1. The minimum age for workers shall not be less than 15 and comply with
- the national minimum age for employment, or;
- the age of completion of compulsory education,
whichever of these is higher. If local minimum is set at 14 years in accordance with developing country exceptions under ILO Convention 138, this lower age may apply.
3.2. There shall be no recruitment of child labour defined as any
work performed by a child younger than the age(s) specified above.
3.3. No person under the age of 18 shall be engaged in labour that is hazardous to their health, safety or morals, including night work.
3.4. Policies and procedures for remediation of child labour prohibited by ILO conventions no. 138 and 182, shall be established, documented, and communicated to personnel and other interested parties. Adequate support shall be provided to enable such children to attend and complete compulsory education.
Ref.: ILO Conventions Nos. 100 and 111 and the UN Convention on Discrimination Against Women
4.1. There shall be no discrimination at the workplace in hiring, compensation, access to training, promotion, termination or retirement based on ethnic background, religion, age, disability, gender, marital status, sexual orientation, union membership or political affiliation.
4.2. Measures shall be established to protect workers from sexually intrusive, threatening, insulting or exploitative behaviour, and from discrimination or termination of employment on unjustifiable grounds, e.g. marriage, pregnancy, parenthood or HIV status.
5.1. Physical abuse or punishment, or threats of physical abuse,
sexual or other harassment and verbal abuse, as well as other
forms of intimidation, is prohibited.
Ref.: ILO Convention No. 155 and ILO Recommendation
No. 164
6.1. The working environment shall be safe and hygienic, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Hazardous chemicals and other substances shall be carefully managed. Adequate steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in, the course of work, by minimising, so far as is reasonably practicable, the causes of hazards inherent in the working environment.
6.2. Workers shall receive regular and documented health and safety training, and such training shall be repeated for new or reassigned workers.
6.3. Access to clean toilet facilities and to potable water, and, if appropriate, sanitary facilities for food storage shall be provided.
6.4. Accommodation, where provided, shall be clean, safe and adequately ventilated, and shall have access to clean toilet facilities and potable water.
Ref.: ILO Convention no. 131
7.1. Wages and benefits paid for a standard working week shall as minimum meet national legal standards or industry benchmark standards, whichever is higher. Wages should always be enough to meet basic needs, including some discretionary income.
7.2. All workers shall be provided with a written and
comprehensible contract outlining their wage conditions and method
of payments before entering employment.
7.3. Deductions from wages as a disciplinary measure shall not be
permitted.
Ref.: ILO Conventions nos. 1 and 14
8.1. Working hours shall comply with national laws and benchmark industry standards, and not more than prevailing international standards. Weekly working hours should not on a regular basis be more than 48 hours.
8.2. Workers shall be provided with at least one day off for every 7 day period
8.3. Overtime shall be limited and voluntary. Recommended maximum overtime is 12 hours per week; that is, the total working week including overtime shall not exceed 60 hours. Exceptions to this are accepted when regulated by a collective bargaining agreement.
8.4. Workers shall always receive overtime pay for all hours worked over and above the normal working hours (see 8.1 above), minimum in accordance with relevant legislation.
9.1. Obligations to employees under international conventions, national law and regulations concerning regular employment shall not be avoided through the use of short term contracting (such as contract labour, casual labour or day labour), sub-contractors or other labour relationships.
9.2. All workers are entitled to a contract of employment in a language they understand.
9.3. The duration and content of apprenticeship programmes shall
be clearly defined.
10.1. Production and the use of natural resources shall not
contribute to the destruction and/or degradation of the resources
and income base for marginalized populations, such as in claiming
large land areas, use of water or other natural resources on which
these populations are dependent.
11.1. Measures to minimize adverse impacts on human health and the environment shall be taken throughout the value chain. This includes minimizing pollution, promoting an efficient and sustainable use of resources, including energy and water, and minimizing greenhouse gas emissions in production and transport. The local environment at the production site shall not be exploited or degraded.
11.2. National and international environmental legislation and regulations shall be respected and relevant discharge permits obtained.
12.1. Corruption in any form is not accepted, including bribery, extortion, kickbacks and improper private or professional benefits to customers, agents, contractors, suppliers or employees of any such party or government officials.
The management system is key to the implementation of the code of conduct. Hallstrom Bikes emphasises the importance of suppliers having systems that support such implementation. Our expectations in this regard are summed up in the following measures:
13.1. The supplier should make a centrally placed employee responsible for the implementation of the code of conduct in the supplier’s business.
13.2. The supplier must make the code of conduct known in all relevant parts of its organisation.
13.3. The supplier must obtain the consent of Hallstrom Bikes prior to outsourcing production or parts of production to a sub-supplier/contractor, if this has not been agreed in advance.
13.4. The supplier must be able to give an account of where goods ordered by Hallstrom Bikes are produced.
| Rev. |
Changes |
Date |
Edited |
Appr. |
| 02 |
Removed membership in IEH |
2017-01-30 |
Lars.H. E. |
Lars. H. E. |
| 01 |
Added paragraph on trade embargo under Requirements relating to own
practice |
2014-04-25 |
Lars H. E. | Board |
| 00.1 |
No change of content. Created English translation. Tagged internal hyperlinks. Misc formatting improvements. Added revision table. | 2014-02-21 |
Lars H. E. | - |
| 00 |
First issue (Norwegian language) |
2014-01-15 |
Lars H. E. |
Board |